Sending Email Via Blackboard

Blackboard has an Announcements feature that allows you to post timely announcements to your students in between class sessions. To see the announcements, however, students have to log in to Blackboard and go to your course. When an announcement is very important, or if you want to make sure it is seen by students, you can post the announcement in the Announcements section of the course, and you can also send email to your students, alerting them to the existence of the announcement. You can also just use the Send Email feature to send students (or advisees) alerts or reminders about your course (or about upcoming events or deadlines). Because the students are automatically enrolled in your course via our Snapshot process (and your advisees are automatically enrolled in an "advisor" course created for you), Blackboard's Send Email feature means that you don't have to type any student email addresses, and you don't need to create some kind of special list of email addresses for all students (or advisees), either. Blackboard does the work for you.

To send email via Blackboard:

  1. Log in to Blackboard (opens in new window), and click on your course among the list of "Courses you are teaching" in the My Courses section of the opening page. Within that course, go to the Control Panel by clicking on the Control Panel icon near the bottom of the left-hand navigation menu.

  2. Within the Course Tools section of the Control Panel (on the left-hand side of your browser window, in the middle), click on the Send Email link:

    Send Email Link

  3. Blackboard allows you to send email to users in your course based on their status: in other words, all users (or select users), all groups (or select groups), all teaching assistants, etc. On the Send Email page, click on the link for the recipients of your message. In this example, we will choose All Users, since that tends to be the most common choice:

    Send to All Users

  4. Blackboard will populate the "To" field with the list of all users in your course. Type the subject and text of the message in the appropriate fields on the page:

    Subject and Message Text

  5. You can add attachments to the message in section 2 of the page, but we don't recommend sending files to students as email attachments. Instead, it makes much more sense to upload those files into your Blackboard course and refer your students to the files via an announcement or by email. Once you've completed the "Subject" and "Message" fields, in other words, scroll down to the bottom of the page, and click on the Submit Button button to send your message to the chosen recipients.

    Please note that you will receive a copy of the message yourself, since Blackboard actually sends the message from your email address to your email address, with all other recipients in the "bcc" field of the message. To remember what you said in your email message, you need to save that copy, because when you send email via Blackboard, there is no "Sent," "Sent Mail," or "Out" folder to check to find a copy of what you sent.

  6. Blackboard will confirm that the message has been sent to the group of recipients. Click on the OK Button button two times to return to the Control Panel for your course.

Last revised November 7, 2006.   Please send questions or comments to